We know just how important cashflow is to your child care business.

That’s why we’ve made it simple for you to create professional, straightforward invoices and statements that are easy to follow, easy to track adjustments and make payments a breeze.

Automate your invoices

Let our auto-invoicing feature do the work for you. All you do is set your invoicing rules – typically in advance or arrears – and frequency – weekly, fortnightly, monthly or ad hoc – and Child Care Central does the rest. It’s that simple.

All the variables you can select to automate your invoices

Auditable invoices

With our child care invoicing software you can see and manage original invoices and adjusted invoices, giving you a clear audit trail for invoices. This makes it easier to explain invoices and charges to parents or guardians. It also protects invoice integrity. As a business owner or service manager, you can see where, when and by whom invoices have been changed, making it easier to identify mistakes and saving your centre based care business from mishandling of finances.

Invoice that parents receive

Your own branded invoices

Create professional invoices that feature your child care or outside school hours care business logo and automatically incorporates your ABN, address, payment terms and methods and other standard information that you want to add.

Invoice with logo on it

Add notices to your invoice

With Child Care Central ccs software you have the option of easily adding comments or special notices to invoices to alert parents of various upcoming events such as fundraiser for a charity, your Christmas closures, a new centre opening or don’t forget / reminder messages.

Invoice with Comments Section

Flexible invoicing terms

You have the power and flexibility to set your own payments terms – weekly, fortnightly, monthly or adhoc/ one off – whatever suits the way you like to run and manage your child care or outside school hours care business and staffing with Child Care Central ccs software.

Dropdown box to set invoice terms

Fast and easy Debtor Management

Never an easy topic to discuss with parents or guardians, that’s why Child Care Central maintains a current running balance of outstanding debts with the option to view by various overdue dates: 7 days, 14 days, 21 days or more than 21 days. As business owner or manager of the centre based care service, you will have the flexibility to set the parameters for any reports. There’s the option to add individual notes to each Overdue Account and the Debtor Balance summary clearly shows total money outstanding.

Use Statements to reduce paperwork and time

Prepare running statement balances for parents or guardians at a set date or frequency quickly and simply with Child Care Central ccs software.

Statement amounts owing

CCS Compliant Statements

Child Care Central makes fast work out of providing mandatory Statements of Entitlement to parents. Plus, you have the flexibility to run statements for any time period you choose.  Ad-hoc requests are no longer time consuming to manage.

Comprehensive quarterly statement sent to parents

Pay direct from invoice

Parents will have the ability from their electronic invoice to click a button and pay now. They can pay by credit card or debit account, directly via that screen. They are not redirected to another website or bank site. This feature fast tracks payments of your invoicing and speeds your cash flow.

EOFY & Other Statements

Want to run a statement for anything financial in nature? Not a problem! Child Care Central ccs software lets you easily prepare statements and reports on date periods, family summaries, your sites (if you are multiple sites) for all the information you might need in any given week.

Want to get paid quickly and easily online?

Make it easy for parents to pay you with our redPAY payment gateway that provides fast and secure BPAY, Direct Debit options and real-time transactions.

Child Care Central logo
People interested in Invoicing & Statements also looked at

 Fees   |   Reports   |   All features

The childcare software central to your business. See our software in action.
Book a demo today!